What is the difference between coordination and planning assistance?

When you reach out to potential event planners, you may not initially know what level of assistance you are in need of. Many event planners offer both coordination and planning services so it is important to understand the difference between the two so you can determine the level of assistance that best suits your needs and budget.

The terms "coordination" and "planning assistance" are often used interchangeably in the context of wedding and event planning, but they refer to distinct roles with different responsibilities.

  1. Planning Assistance:

    • Planning assistance typically involves helping the couple with various aspects of the wedding planning process from start to finish. These aspects may include guidance on budgeting, venue research, vendor selection, creating overall wedding design and theme, coordinating appointments with vendors, creating a timeline, managing stationary and RSVP’s… the list goes on and on.

    • Planning assistants often work closely with the couple to understand their vision and preferences, offering suggestions and recommendations during regular meetings to help bring their ideas to life.

    • Their role is comprehensive and involves supporting the couple throughout the entire planning journey, from initial concept to the execution of the wedding day.

  2. Coordination:

    • Coordination, often referred to as day-of coordination or month-of coordination, focuses specifically on the logistical aspects of the wedding day itself.

    • A wedding coordinator steps in closer to the wedding date to finalize details, create a timeline, and ensure that everything runs smoothly on the day of the event.

    • Coordinators typically review contracts with vendors, confirm logistics, and manage the flow of events on the wedding day.

    • They serve as a point of contact for vendors, troubleshoot any issues that arise, and ensure that the timeline is followed according to plan.

    • While coordinators may offer some advice or assistance leading up to the wedding day, their primary responsibility is to oversee the execution of the event and handle any logistical challenges that may arise.

In summary, planning assistance involves guiding the couple through the entire wedding planning process, while coordination focuses specifically on managing the logistics and execution of the wedding day itself. Some wedding planners offer both planning assistance and coordination services, while others specialize in one or the other. Couples can choose the level of support that best fits their needs and budget.

Pictures by: Eric Rothermel, Michele Henderson & Amber Kemp @Unsplash